Effective date: 21st July 2025

Lunar Reflections is committed to respecting your privacy. This policy explains what personal data we collect (if any), how we use it, and your rights under the UK General Data Protection Regulation (UK GDPR) and the EU GDPR, where applicable.

1. Who We Are
Lunar Reflections is a community women’s group based in Telford, Shropshire. We host regular gatherings aligned with the lunar cycle, providing a welcoming and supportive space for women.

We do not operate as a business or company, and we keep our handling of personal data to an absolute minimum.

 

2. What Data We Collect
We do not purposely collect or store personal data about members unless it is voluntarily provided. However, we may collect the following information:

Enquiry information: If you contact us by email, social media, or a form on our website, we may receive your name, contact details, and the content of your message.

Event communication: If you subscribe to updates or interact with us through platforms like Eventbrite, Instagram, Facebook, or email, we may store your name and email address in order to send relevant information.

Website usage data: Like most websites, we may collect limited data through cookies or similar technologies to understand how our site is used. This may include your IP address, browser type, and time spent on pages.

 

3. How We Use Your Data
We only use personal data to:

Respond to enquiries or requests you’ve made

Share event updates or relevant information you’ve requested

Improve our website and online presence

We will never sell, rent or share your personal data with third parties for marketing purposes.

 

4. Legal Basis for Processing
Under GDPR, we rely on the following lawful bases:

Consent – when you actively subscribe to receive updates or contact us directly

Legitimate interests – to manage group communication, respond to enquiries, or understand website usage

 

5. Data Retention
We retain personal data only for as long as necessary to fulfil the purpose it was collected for (e.g. to respond to a message or share an event update). You can ask us to delete your data at any time.

 

6. Your Rights
Under GDPR, you have the right to:

  • Access any personal data we hold about you
  • Request correction or deletion of your data
  • Withdraw consent at any time
  • Object to or restrict how we use your data

Lodge a complaint with the Information Commissioner’s Office (ICO) if you believe your rights have been violated

 

7. Cookies
We may use cookies to improve your experience on our website. These may include:

  • Basic functionality (e.g. remembering preferences)
  • Anonymous analytics (e.g. seeing which pages are most visited)
  • You can manage or disable cookies through your browser settings

8. Third-Party Services
Our website and communication tools may link to or use third-party services (such as Instagram, Facebook, Eventbrite, or website hosting platforms). These platforms may collect their own data — we recommend reviewing their individual privacy policies if you use them.

 

9. Changes to This Policy
We may update this privacy policy from time to time. The latest version will always be available on our website.

 

10. Contact Us
If you have any questions about how your data is used or want to make a request, please get in touch:
hello@lunarreflections.co.uk

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